Meeting Notes Term 3 Week 1 24/06/2019

In Attendance: Sam, Ryan, David, Toby, Daniel, John

Late: Scott

Absent: Rob

Summer LAN -

•  two months away (precisely! would ya look at that)
• laptops to be provided.
•     David's house
•     12 in total
• gaming chairs not yet confirmed
• coordination with e-sports exec to be done via discord
• David to supply pictures for banners
• signups open 3 weeks from now (12 noon, 15th of May)
• advertise on big screen
• flyering to be organised
• Tournaments
•     Hearthstone
•     Overwatch (3v3, 1v1, ect.)
•     Random indie games (David II to host)
•     Super Tux Kart tournament?
•     ADVERTISE THESE PLS
• Lib1
•     ensure exec coverage in both rooms
• shared document to plan layout of rooms
• communal gaming stuff -
•     terminals set up for gaming (jack box, ect.)
•     set up consoles too
•     tournament contestants should have priority for laptops
•     10-15 beanbags in lib1
•     possibly collaborate with Tabletop?
• music server
•     turn down the audio in general
•     David II's server to be used
• record footage for advertisement

Updating info -

• create checklist to make exec handover easier
• Warwick SU page should be updated
• educate Ryan on warwick.gg backends
• add Discord tags to about exec
• small blurb from each exec member
• exec to have names followed by roles

DCS Storage issues -

• fire safety officer has highlighted dangers of our current storage system
• should remove equipment from top of storage lockers
• currently storage space has been allocated to Warwick TECH
• Krishna society have been using storage space without permission
•     Both we and the DCS have tried to communicate with them over this issue, with no response.
•     It is likely we will have to relocate their items as they are not communicating. (we will check with the DCS about this.)
• Storage itself may be removed in the near future (keep in contact with DCS with this issue).

Purchase new monitors -

• possibly televisions too?
• possibly borrow from DCS

Socials -

• avengers endgame is happening.
•         people will be attending.
•       they will be going by bus. probably.
• TPP pub quiz
•         7th of May
•         advertise as soon as tickets are available
•         cancel pub for that week
• circling
•     bar fusion no longer confirmed
• laser tag with Tabletop
•     date currently being decided in collaboration with Tabletop exec
•         probably a Friday without compsci exams, definitely not week 10
• go-karting? look into it

Gaming -

• pick up smash ultimate DLC. \o/ <(PERSONA!)
• equipment to be set up on demand
• try to keep it quiet for the students studying
• no stuff in the atrium

WASD roadmap -

• dedicated headsets x4 to be acquired
• new mixer required
• RetroTINK for retro consoles
• acquire a good CRT
• start advertising early, already in touch with discords
• specify deadlines for progress

AOB -

• Emails to be supplied to David for redirection of exec mail.
• Assign gaming officers
• Find way to auto-approve Anna Preston's Facebook posts (internships adverts)
• Get John access to the DCS
• E-sports to run a LAN/expo week 8
•     may ask us for assistance, but details forthcoming

To be discussed -

• discord reorganisation using feedback from AGM

Next term -

• Microsoft collaboration
• Find a stable time for weekly pub as soon as possible based on fresher's timetables

Quotes

"i've got a pair of 'oobs' to give" - Ryan

"I was very anal" - David