Meeting Notes Welcome Week 23/09/2019

In Attendance: Ryan, Jaesok, John, Sam, David II, Scott

Late: David I

Absent: Rob, Toby, Dan

everyone had an at least okay summer

Welcome Week

• Freshers Labs
  • Clash with Societies Fair
  • Linux 101 talk and lab - both days
    • talks form 9:45am to 10:45am
    • Linux 101 covered by Sam and Toby
    • Labs are 11:45am to 1pm
  • 8:30am start for stalls
• Freshers Fair
  • Setup at 9am
  • No indication for stall location until setup
  • Need transport due to new venue - probably Toby's car
  • 9-11: John, Jaesok
  • 11-1: [TBD]
  • 1-3 : Ryan, [TBD]
  • 3-5 : [TBD]

Socials

• STEM Social
  • Participating
  • We get access to board games
• Monday Pub is dead, long live Tuesday Pub
  • Running pub Tuesday Welcome Week
  • Remember to gather freshers at DCS
• Gaming returns at the usual hours
  • Gaming-get still in development
    • Toby and David assisting with development
    • probably wont be ready for this Friday
• Laser tag with anime society is happening week 6
• Pub Quiz on October 28th with G Research
• Circling is happening probably week 4, week 7
• End of Term Meal currently at Farmhouse

Freshers LAN

• Week 2, in collaboration with esports
• No sponsors this time, fully BYOC
• Putting aside floor space for esports
• Max capacity ~130
• To come: Halloween (Christmas?) LAN and Christmas (Halloween?) LAN
• Handing out Discord merch
  • BE SURE TO PHOTOGRAPH DISTRIBUTION FOR MORE GOODS
• Community area by the door Lib2
• Ping @First Year this afternoon when floor plan finalised

WASD 2020

• WASD advertising has begun
• External signups at ~6 at the moment
• Spare WASD stickers - hand out early?
• Contacting Twitch for front page
• Wall Decal?
• Possibility of being added to NSC calendar for advertising
• Purchase new stickers
  • change colour scheme to current site style
• David I in charge of gear purchase

Budget

• lol SU budget
• Good budget from sponsors this year
• VIVE gear
  • One lighthouse is still unresponsive
    • New old style lighthouse or purchase Vive Index or Vive Pro?
• Switch Controller Charge stations

Misc

• Sam to see about removal of WarwickTECH gear from storage space
• Organise advert blob for newsletter
• Wednesday for talks possibly, but colliding with Open Day (Sam to organise)
• Mini Hack with Microsoft on 18th November
• LSEG Tech labs event (possibly on a Wednesday, more details when they're available)
• SU Forum covered
• SU Wants an Inventory
  • To Do on Sunday
• Look into Vive COSMOS?
• LANs this term are in Week 5 and Week 8

Quotes:

"Might I interject? What you refer to as Linux is actually..." - John

"Can we rename Toby to 'Parts'?" - David I